There is no common rule, as I.W. countries have different customs.
But I.I.W. gives the following recommendation:
If the Toast to International Inner Wheel is proposed by the most senior Inner Wheel officer present, no reply is needed, as the Toast often comes after the closing speech.
Districts are asked to submit suggestions for the International Social Project. Background information and as much detail as possible about the suggested Project. should be sent to the IIW office for consideration by the Governing Body. The successful Project, chosen by the Governing Body, is announced at the next Convention.
Any country wishing to host a Convention must do a detailed feasibility study, on the suggested venue, with a breakdown of the costs, suitable convention centre, hotels, travel possibilities etc. Guidelines on the details needed when preparing a bid, can be obtained from the IIW office.
Prepared bids must be sent to the office by a chosen date, and include one copy for each member of the Governing Body.
The Governing Body then considers all the bids received and a vote is taken.
The successful bid is announced at the next Convention.
A National Representative, a District Committee Voting Delegate or the International Inner Wheel Official Proxy Vote Holder at Headquarters can be Proxy Vote Holders and they are Voting Delegates in their own right.
A Past National Representative, a Past Board Director or a Past Board Member can also be Proxy Vote Holders providing they have been elected to be their Club or District Voting Delegate.